To enable The Smart DMS to send emails — such as password resets, task updates, and notifications — you need to configure your outgoing email (SMTP) settings. These settings determine how the system connects to your mail server to send messages.
You can manage this under:
Communication > Settings > Email Settings (SMTP), then select Outgoing Email Settings tab.
Fields Explained #
Here are the fields you need to fill:
From Name
The name that will appear as the sender in the recipient’s inbox.
Example: Your Business Name Notifications
From Email
The email address that will appear as the sender.
Example: [email protected]
Mail Host
The address of your SMTP server.
Example: smtp.gmail.com, mail.yourdomain.com
Mail Port
The port used by your mail server to send messages.
- Typically 587 for TLS
- Or 465 for SSL
Mail Username
The username (usually your email address) used to authenticate with your SMTP server.
Mail Password
The password or app-specific password for the email account.
Mail Mailer
Select the mail driver you want to use.
Options typically include: SMTP etc.
For most cases, use: SMTP
Mail Encryption
Choose the encryption method used by your server:
- SSL (Secure Socket Layer)
- TLS (Transport Layer Security)
Check with your provider if unsure.
Tips #
- If using Gmail or Outlook, you may need to generate an app password or enable SMTP in your account settings.
- Make sure your credentials are correct to avoid delivery failures.
- You can test email delivery once settings are saved.
